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Monitoring and
Evaluation
Establishment of Data Base
a) Baseline survey: Baseline data of beneficiary households needed
to be established at the beginning of project to provide a benchmark
to assess Project impacts. To this end, a household survey using a
questionnaire and the individual interviews will be conducted. Prior
to the execution of the household survey, a master list of target
villages will be developed for the sampling, and the required
questionnaire and guidelines will be prepared by Project consultant.
Questionnaire interviews of all households in the sample villages
will be undertaken by a group of interviewers selected from among
the community people and trained by the Project consultants. The
consultants will supervise the field interviews, compilation of data
and data processing. The consultants are responsible for statistical
analysis of household survey also.
b) Collection of secondary data: In addition to the data from the
household survey, PRA during the micro planning and GIS data
outlined in the following sections, any available secondary data
will be collected, organized and compiled in a format that is useful
for the Project, particularly with regard to the monitoring and
evaluation. Such data would include, but not limited to: i) census,
ii) BPL census. iii) forestry statistics, iv) human development
index, v) data on natural disasters, and vi) data on meteorology.
c) Developing GIS data base: In order that the Project can interpret
its project areas, is able to plan appropriately and to
scientifically evaluate the physical progress and impact, a proper
GIS data base for the Project will be developed.
Establishment of Management Information System (MIS)
MIS implementation under OFSDP is proposed in two phases:
In the first phase (spread over 3 months), simple to use and quick
to deploy MIS application at PMU/DMU level will be developed and
deployed to compile and consolidate the data in a prescribed format.
Data entry modules for collection and processing of socio-economic
data from the baseline survey will be created in the first phase for
use in the PMU. This database will form the basis for mid-term, and
post- completion impact studies.
In the second phase (spread over 6 months), FMU level MIS will be
initiated in due course. The FMU level MIS will be designed to store
data and produce reports relating to the FMU level operations such
as micro plan, project site descriptions, plantation history,
harvest and disposal of produce, village level information, and
accounting module for expenditure accounting under different budget
headlines. The second phase on the MIS project possibly envisages
the integration of GIS with MIS.
Progress Monitoring and Evaluation
Regular monthly monitoring by PMU: All FMUs and NGOs will prepare a
monthly progress report in accordance with standardized formats. The
report from FMU and NGOs will consist mainly of information on
physical progress in all on-going components as well as the
accounting (fund disbursement statement). All members of FMU will
undergo a training session on report writing, monitoring and
evaluation.
All DMUs will prepare their monthly progress report by consolidating
the reports from the FMUs and NGOs, which will be verified by DMU
staff members through field inspections and report review meetings.
The contents of reports from FMUs and NGOs will be validated by the
DMU Chief (DFO) through an appropriate procedure. The monthly
progress report of the DMU will contain not only the compiled
information from the FMU but also narrative descriptions of field
activities, problem encountered, actions taken, lessons learned and
the future plan.
PMU will prepare its Project monthly progress report by compiling
DMU level progress reports and PMU will implement feedback actions
based on the data compiled and information analyzed.
In addition to this quarterly and bi-annul report will be prepared
to work out feed back actiosn and caparison of physical and
financial target and achievement and to evolve suitable action plan.
PMU will also produce annual reports.
Impact Assessment and Monitoring
Both physical and socio economic impact assessments will be under
taken. These will include impacts on mitigation of soil erosion and
seasonal water regime, impacts on the ecosystem by biodiversity
intervention, Since the ultimate goal of the Project is to bring
about a positive change in the livelihood of forest dependents, the
baseline data will be collected and household surveys will be
undertaken at the mid-term and towards the end of OFSDP to measure
the socio-economic impact of project.
Project Completion Evaluation
In order to monitor and evaluate the progress of work and
achievements, logical frameworks and operation and effect indicators
has been developed. Verifiable indicators will be predetermined to
measure the progress and achievements of overall goals, purpose and
outputs of the Project. The specific target will be determined after
the database establishment activities, and the logical framework
should be reviewed and revised periodically.